Asia Corporate Advisory

incorporation | Foreign Companies | Representative office

Singapore Representative Office

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Overview. Package. Process. FAQs.

 

a representative office

is an office established by a foreign company to conduct marketing and assess business opportunities in Singapore market. It is ideal for a foreign company that is interested in promoting its brand and to work with its local agents and distributors. A representative office has no legal status, but is merely an administrative arrangement and primarily designed for non-commercial activities. A representative office is not allowed to perform any activity with the purpose to generate profits.


package

1. Representative Office Registration:

  • Representative office registration

2. Company Registered Address (RA) for 12 months

  • Listing our address as your company’s registered address with ACRA

  • Receiving official and authorities notices and letters

3. Employment Pass Application for one (1) Applicant

  • Assist on applying employment pass for one (1) applicant

  • Follow up on discussion with authorities with regards to employment pass application


PROCESS

Step 1: Submit the details below

Let us know that you wish to proceed forward with us by completing the form below and clicking on "Submit" button. Upon receipt of your request, our service partner will follow-up with you to clarify any questions you might have and to advice you of the next steps.


Step 2: Collate your documents

We will work closely with you on the requirements of representative office details. We will also send you the relevant forms for you to furnish the required details. Supporting documents will be required to facilitate the due diligence work and preparation of the registration documents accordingly.


Step 3: Make payment

Upon receipt of the completed registration details form and after our due diligence clearance, we will send you an invoice for our services. We will proceed to register the representative office with IE Singapore once we received your payment for our services. We accept bank transfer and local cheque.


Step 4: Register Representative Office & Employment Pass

Upon the signing of the registration documents, we will proceed to apply with IE Singapore. Once the representative office has been registered, we will work with you on applying for an employment pass for the chief representative relocating to Singapore.


FAQ - Representative office registration

1. What are the documents and information required for registration of a representative office?

  • Duly endorsed undertaking to abide by the terms and conditions governing the representative offices in Singapore

  • For each Singapore resident individual authorised representative:

    • Copy of Singapore IC; or

    • Copy of passport if the individual is not a citizen of Singapore

  • For each non-resident individual authorised repesentative:

    • Copy of passport; and

    • Copy of residential address proof such as a recent utility bill, residential phone bill, tax bill, or cable TV bill

  • For the foreign parent company:

    • Copy of the certificate of registration; and

    • Current extract of company particulars from Registrar of Companies including the list of its directors and their personal particulars, i.e. passport no., residential address, nationality, date of birth, date of appointment as director of the foreign company (please provide clear copies of certified true copy of the directors passport).; and

    • Copy of the constitution of the company; and

    • A board resolution approving the registration of the Singapore representative office

    • Company group structure, where applicable

  • Latest audited financial statements of parent company, if required to be prepared in parent country

NOTE:

  • All documents above must be in English or officially translated in English

  • All copies of documents must be certified true copies by a notary public if any of the directors or shareholders (individual or corporate) is a non-resident of Singapore (ie. foreigner)

  • If you are overseas, you can email us the scanned copies of documents so we can proceed with preparing the necessary incorporation documents.

  • Our compliance department may ask for additional information if necessary

2. How will the Singapore representative office being taxed in Singapore?

  • A Singapore Representative Office cannot engage in commercial revenue-generating activities, and therefore need not file for annual tax returns. However, income earned by the staff of the Representative Office including the Chief Representative is subject to Singapore personal income tax

3. What are the permitted activities for the Singapore representative office?

  • A representative office is allow to conduct market research, conduct fallibility studies, supervise the activities of its parent company’s local agents and distributors, act as a liaison office on deal negotiation, and to provide customer support

  • A representative office is not allow to enter into a business/ commercial contract/ agreement, provide repair and technical services, ship or store goods in Singapore without a designated local distributor or agent, lease warehousing facilities lease or office to other establishment for a fee, issue invoices or receipts, and open or receive letters of credit

4. What are the requirements to register a Singapore representative office?

  • The name of the representative office must be the same name as the parent company

  • The annual revenue of the parent company must be more than $250,000

  • The parent company must have been established for over three (3) years

  • There must be at least one (1) and not more than five (5) representative to operate the representative office in Singapore

5. Other information on a Singapore representative office?

  • A representative office must clearly state that it is a representative office registered in Singapore on its name plaque, name cards of its staff and other communication materials such as stationary of publications, in all listings in directories (e.g. the telephone directory) and in any signboards or notices outside the premises of the representative office

  • A professional business registration firm is required to file and apply for a representative office to the International Enterprise (IE Singapore)

  • International Enterprise Singapore takes about 1 to 2 weeks to approve each application. Once approved, it will send a Letter of Approval via email. The registration is valid for one year and subject to an annual renewal

  • A representation office must upgrade to a Branch Office or a Subsidiary Company after a period of three years.


FAQ - Employment pass

1. What are the documents and information required for employment pass application?

  • Completed employment pass application form

  • 1 passport size recent photo

  • Copy of passport

  • Copy of all educational certificates

  • Copy of resume

  • Copy of past employment testimonials and appointment/ employment letter (if available)

  • 1 to 2 page cover letter that summarise the detailed description of the activities and/ or products of the company

  • 1 to 2 page cover letter that summarise the detailed description of the role and/ or duties to be performed by the applicant

  • 1 to 2 page cover letter to describe the similar existing business in operation overseas (if any) and/ or the applicant past track records

  • Tenancy agreement for place of the Singapore business operation

2. Can employment pass application be filed before registering the representative office?

  • No, that is not possible. Your representative office must be registered first before the employment pass application can be submitted

3. How long does it take to process employment pass application?

  • When the Employment Pass application is filed online, generally it takes about 4 weeks to receive a response from from authorities. It may take longer during peak periods or when additional information is required from the various economic agencies.

  • Below is a guidance on the timeline of the entire process:

    • Incorporation of company will take few days to weeks depending on the completeness of the documents collated and the due diligence check. If you are present in Singapore, it will help speed up the process

    • After the company is incorporated, the company will need to apply and activate the Ministry of Manpower (MOM) online system. This process can take up to 14 days from the day of notification to the MOM

    • Submission of the employment pass application will depend on the completeness of the information and documents required

    • MOM will take about 4 weeks to come respond if the application is successful. Occasionally, the authority will request for additional information to be submitted. Also if the authority rejected the application initially, an appeal will need to be made. In this case, more time are required to explore the reasons and to collate the additional supporting documents for the appeal

    • After the pass is approved, there are still formalities that will need to be taken care of such as the medical examination, the appointment for fingerprinting registration, collection of the pass, etc, which may take few more days depending when the applicant is available in Singapore

4. What is the success rate with my employment pass application?

  • The chances of an Employment Pass application depend on the credentials of the parent company and the credentials of the individual applicant. We will be able to advice you further once we are in touch with you


Register Your Representative Office

 
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